Consultation Form Builder

Build, validate and print tattoo and piercing consent forms. Everything runs in your browser, so no client health data ever leaves the device.

Open the builder Legal & compliance wiki All free tools

Getting started

The builder opens with a template already selected. Three steps get you to a usable form:

1. Pick a template from the Template dropdown in the header. It replaces the canvas with a complete, sectioned form.
2. Edit on the canvas. Drag field types in from the left palette, reorder by dragging, and click any field to open its settings on the right.
3. Preview and print. Preview Form switches to the client-facing view, where you can collect a signature and export a PDF.

Templates

Eight starting points, each a complete form rather than a skeleton. The piercing consent template, for example, ships with 7 sections and 28 fields, 18 of them mandatory.

Field types

Seventeen field types, grouped into categories in the palette. Use the search box (Ctrl + F) to filter them.

The palette also has a Smart Suggest toggle. With it on, the top of the palette recommends fields your form is missing for the kind of work it describes.

Configuring a field

Click a field on the canvas and the right panel switches from Form Overview to Field Properties:

• Field type — change it in place without losing the label.
• Field label — the question as the client reads it.
• Internal field alias (CRM / API key) — a stable machine name such as client_allergies_list. Exports use the alias, so you can rename a question without breaking a spreadsheet or an integration.
• Required — blocks submission and PDF generation until answered.
• Validation — character limits, numeric bounds and regular-expression patterns.

Select several fields with Shift + click to set required or hidden across all of them at once.

Conditional logic

Any field can be shown only when another field has a particular answer, so a client answering "no" to a medical question never sees the six follow-ups underneath it. Set the parent question and the triggering value in the Logic section of the field's properties.

Deeply chained rules can accidentally form a loop, where A depends on B and B depends back on A, leaving both permanently hidden. The integrity checker below detects exactly that.

Data integrity checker

Validate Form on the canvas toolbar runs a diagnostic scan and scores the form. It catches the mistakes that only show up once a client is standing in front of you:

• Circular logic dependencies that make fields unreachable.
• Dropdowns, radios and checkbox groups with no options configured.
• Duplicate option labels that make an answer ambiguous.
• Inverted validation bounds, such as a minimum above the maximum.
• Invalid regular-expression patterns.
• Duplicate CRM aliases, which collide on export.
• Missing labels and empty sections.

Client view & safety callouts

Preview Form renders the form exactly as a client sees it, with a completion meter showing how many mandatory fields remain.

As medical answers come in, the preview raises safety callouts above the form: disclosures that need artist awareness, a procedural precaution, or formal physician clearance. A disclosed latex allergy, for instance, produces a barrier alert naming the substitution required at that workstation.

Signatures & PDF export

The Digital Signature field accepts a mouse, stylus or fingertip and stamps the signing date. PDF & Print Settings controls the export: paper size, margins, and a studio watermark or logo.

Print Form opens the browser print dialog against a print stylesheet. Turn on Print after Signature if you want that to happen automatically the moment a client finishes signing.

Export CSV writes the responses out with the CRM aliases as column headers, ready for a spreadsheet or an import into other software.

Kiosk mode & embedding

Tablet Kiosk Mode (in Options, or from the preview toolbar) presents the form one step at a time with large touch targets, for handing a tablet to a client in the waiting area.

Options → Embed / QR Code generates both an iframe snippet for your own website and a printable QR placard clients can scan on their own phone. The embed snippet looks like this:

<iframe src="https://poliinternational.com/tools/form-builder/index.html"
        width="100%" height="1000" frameborder="0"
        style="border-radius:12px;"></iframe>

Inside the Studio CRM

In the free Studio CRM the builder does more, because the forms are saved with the studio's data:

• Send to kiosk: from Preview Form, send the form to a named tablet that waits on the studio network. The client fills it in and signs, and the form is saved to that client's profile. The tablet then waits for the next form.
• Scanner field: a field that scans a paper page on the CRM computer (Windows WIA, Linux SANE; not on macOS) and adds it to the form like a photo, kept in the record and the PDF.
• One form everywhere: a form edited on one computer is the form every tablet and computer in the studio shows.

CSV import & CRM mapping

Import → Bulk Import Fields (CSV) builds fields from a spreadsheet, which is the fastest way to move an existing paper or digital form across. Upload a file or paste rows directly. Expected columns:

Label,Type,Required,HelperText,Options
Emergency contact,text,true,Full legal name,
Preferred language,select,false,Pick your main language,English;French;Thai
Are you pregnant or breastfeeding?,radio,true,Required for safety,Yes;No

Export → Field IDs & CRM Map produces a reference of every question, its internal alias, data type and validation rule, as JSON, CSV or a sample webhook payload. That is the document to hand a developer wiring the form into other systems.

Languages

The interface and the templates are available in eight languages: English, French, Italian, German, Spanish, Dutch, Portuguese and Thai. Use the Language dropdown in the header. Switching translates both the builder's own controls and the field labels of the form you are building, so you can hand a French client a French consent form.

Your choice is remembered in this browser. Fields you have written yourself stay exactly as you typed them.

Keyboard shortcuts

Deleted fields go to a Recently Deleted bin at the bottom of the canvas, so an accidental deletion is recoverable even after several more edits.

Data & privacy

Practical consequences worth understanding:

• Drafts and submissions live in this browser's local storage. They are not synced between machines, and a different browser or a private window will not see them.
• Clearing site data deletes them permanently. There is no server-side copy for us to restore.
• Because records stay on your device, you remain the data controller for them. Your obligations under GDPR, PDPA or local health-records law are unchanged, and how you store the exported PDFs is your responsibility.

Export a JSON copy of any form template you rely on, and archive completed consent PDFs wherever you already keep client records.

FAQ

Is the tool free?

Yes, with no account and no usage limit. You can also embed it on your own site at no cost.

Does a digitally signed form hold up legally?

Electronic signatures are widely recognised, but the standard of proof and the record-keeping requirements vary by jurisdiction. Treat the exported PDF as you would a signed paper form, and confirm the requirements that apply where you practise.

Can I get my forms back on another computer?

Only by moving them yourself. Use Export → Export JSON on the first machine and Import → Import JSON Template on the second.

Why is a field greyed out or missing in the client view?

Either it is hidden, or a conditional rule is keeping it hidden because its parent question has not been answered with the triggering value. Run Validate Form; if the parent no longer exists, the checker reports it as orphaned logic.

The PDF is missing my logo.

Upload it under Options → PDF & Print Settings. Like everything else, it is stored in this browser, so it needs uploading again on another machine.

Can I collect submissions online?

Not through us, by design. The tool has no backend. If you need submissions delivered somewhere, use Export → Field IDs & CRM Map to get the schema and sample webhook payload, and wire the form into your own system.