Client Management
The client relationship begins before the needle touches skin and continues long after. Documented consent, structured health screening, and organised client histories are the administrative foundation of professional practice.
Consent Form Builder
Build your own consent and consultation forms from templates, no account needed.
- Drag-and-drop fields and templates
- Smart field suggestions
- Import/export and results dashboard
8 languages · EN FR IT DE ES NL PT TH
Open Consent Form Builder →Studio CRMUpdated · V2
Run your whole studio from one free app: clients, bookings, money, stock and compliance.
- Clients, schedule and finances in one place
- Inventory, compliance and team management
- Runs on your computer: your data stays with you
8 languages · EN FR IT DE ES NL PT TH
Open Studio CRM →Client Health Screening
A printable pre-procedure health screening form: 17 standard questions on medications, medical history, allergies, pregnancy, current state and the procedure site, plus your own. It finds the middle ground between too-minimal tick-box forms and too-clinical medical questionnaires that frighten clients.
8 languages · EN FR IT DE ES NL PT TH
Open Client Health Screening →See also: Studio Operations -- Deep Dive Guide Full-length pillar guide: 5-part deep dive into sterilisation science, infection control, client management, equipment maintenance, and studio setup compliance -- with professional FAQs and key takeaways.
Equipment & Maintenance
Equipment failure mid-session costs more than the repair, it costs the client's trust. Systematic maintenance and compatibility checking prevent failures before they become incidents.
Machine Maintenance LogbookUpdated · V2
Keep a service history for every machine, with parts and costs by year.
- Service log per machine
- Parts and costs by machine and year
- Backup, restore and CSV export
8 languages · EN FR IT DE ES NL PT TH
Open Machine Maintenance Logbook →Power Supply TroubleshooterUpdated · V2
Diagnose tattoo machine and power supply faults step by step.
- Diagnostic wizard by symptom
- Bench calculator: voltage drop and duty cycle
- Audio diagnosis library
8 languages · EN FR IT DE ES NL PT TH
Open Power Supply Troubleshooter →Sterilisation & Compliance
Sterilisation is a measurable biological benchmark, not a matter of opinion. Compliance is a competitive advantage when your records prove it, and a liability when they do not.
Autoclave & Sterilisation CalculatorUpdated · V2
Work out sterilisation cycles and keep the spore test and batch records inspectors ask for.
- Cycle calculator
- Spore test and integrator log
- Batch tracking with CSV/JSON export
8 languages · EN FR IT DE ES NL PT TH
Open Autoclave & Sterilisation Calculator →Studio Compliance ChecklistUpdated · V2
Get inspection-ready for the UK, EU, US or Australia and see what is still missing.
- Region-by-region readiness checklist
- What is still to prepare
- Printable inspection binder index
8 languages · EN FR IT DE ES NL PT TH
Open Studio Compliance Checklist →BBP Training TrackerUpdated · V2
Track bloodborne pathogen training for every artist and catch renewals before they lapse.
- 30/60/90-day renewal alerts
- Printable inspection roster
- Multi-studio profiles, CSV import/export
8 languages · EN FR IT DE ES NL PT TH
Open BBP Training Tracker →Sharps Disposal TrackerUpdated · V2
Log sharps containers from opening to collection and print the audit record.
- Container lifecycle tracking
- Collection register and audit report
- Calendar reminders and CSV export
8 languages · EN FR IT DE ES NL PT TH
Open Sharps Disposal Tracker →Frequently Asked Questions
How often should I spore-test my autoclave?
Minimum weekly. A biological indicator spore test using Geobacillus stearothermophilus is the only method that proves your autoclave is actually achieving sterilisation, because temperature and pressure readings alone cannot confirm that every organism in the load is dead. Most UK local authority licensing schemes and US state regulations require documented spore testing at least monthly; weekly testing is the APP-recommended best practice. The Autoclave & Sterilisation Calculator on this page provides the cycle parameters; pair it with a spore test log and you have both the calculated and the biologically validated evidence of sterility compliance.
What forms does a new studio need before opening?
At minimum, a new studio requires four things. First, client consent and health screening forms covering bloodborne pathogen risk disclosure, allergy and medication history, and aftercare instructions, which are your legal record of informed consent. Second, a sharps disposal contract with a licensed clinical waste carrier, because you cannot open without a documented waste disposal pathway. Third, professional indemnity and public liability insurance, which most UK local authorities require as a condition of registration. Fourth, an infection control plan documenting your sterilisation protocols, surface barrier procedures, and cross-contamination controls. The Consent Form Builder, Client Health Screening, and Studio Compliance Checklist on this page cover the documentation for items one, two (tracking), and four. Item three is external: contact a specialist body art insurer.
How do I handle a power supply failure mid-session?
Do not troubleshoot while the client is waiting. Swap to your backup power supply, since every studio should keep a known-good spare, and complete the session. After the session, use the Power Supply Troubleshooter on this page to isolate the fault systematically: test the outlet with a known-working device, substitute the clip cord, swap the foot pedal, then test the suspect PSU with a known-good machine. In my experience, the actual failure is in the clip cord, pedal, or connections far more often than in the power supply itself. If the PSU is confirmed faulty, the repair-versus-replace decision usually favours replacement for modern sealed digital units, because bench fees on a 150 pound unit often exceed the replacement cost.